Changing posts within the same Employer
What you need to do when someone changes post
When an employee ceases working in one position (or 'post') with your employer and immediately begins another, we recommend that this is treated as a 'change' and hence we are notified, by a change form or a 'change spreadsheet'*, of the new payroll number and of any other information that may have changed (such as the persons part time percentage) rather than sending a leaver form for one post and a starter form for the other post.
If the member's salary decreases as a result of such a change, they will have the option of using the pensionable pay protection that is available to them and which can apply for up to 13 years after the date of the reduction.
For avoidance of doubt, if a member leaves the pension scheme for a period of time, either because they opt out and later opt in or because they leave your employment and later return to it, you should provide us with a leaver form/spreadsheet* and a starter spreadsheet* accordingly. We will then write to them asking whether they wish to link these records together (as we do when members move between employers within our Fund).
*It has been agreed with some larger employers for them to send us specifically designed spreadsheets to cover starters, changes and leavers etc. For all other employers, please use our standard forms.
Wiltshire Pension Fund, Wiltshire Council - Bythesea Road,Trowbridge, Wiltshire, BA14 8JN.
© 2009 Wiltshire Pension Fund.